Educational institutions
More control over venues, bookings and facilities processes in education
Educational institutions manage a wide range of venues: from classrooms and sports halls to auditoriums and meeting rooms. Lecturers, student organisations and external hirers expect clear availability, simple requests and reliable delivery.
Aqqo brings requests, capacity planning, bookings, proposals, catering, facilities operations, access and financial processing together in one central system. This reduces manual work and disconnected administration. Educational institutions maintain an up-to-date overview of each building and serve internal and external users more quickly and reliably. This frees up time for education and helps keep the campus running smoothly.
Education requires smarter venue management
At educational institutions, venue requests arrive through different teams and channels: lecturers, facilities services, student organisations, partners and external hirers. At the same time, permissions, rates and conditions vary by user group, building or type of use.
Education programmes and external events often combine multiple days, venues and packages, including layouts, AV, catering, dietary requirements and sometimes accommodation. Different user groups also require their own rates, statuses and approval flows. Across multiple buildings or campuses, the need for one up-to-date view of capacity, preparation and use grows.
When systems are disconnected, changes to numbers, times, venues or catering are not updated everywhere. Teams lack up-to-date function sheets and task lists and have to transfer information manually. This increases the risk of double bookings, missed preparations and errors in financial processing.
Proven in practice
Aqqo is currently trusted by 3000+ locations
What Aqqo delivers for educational institutions
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Simple booking for every user group
Lecturers, internal teams, student organisations, partners and external hirers can submit requests easily. Each user group sees the relevant venues, conditions and rates. Requests move from provisional option to confirmed booking, with approvals, status updates and checklists for requesters and planners.
One central place for venues and scheduling
Classrooms, sports halls, auditoriums and meeting rooms come together in one schedule. Managers see available capacity and plan or import one-off, multi-day and recurring bookings. Venues, time slots and packages remain connected, even across multiple buildings or campuses.
Facilities operations linked directly to the booking
Catering, room layouts, AV equipment and other facilities requirements are linked directly to the booking. Function sheets, daily programmes and team-specific task lists provide up-to-date numbers, dietary requirements, contact details, layouts and tasks. Changes flow through to every team involved.
Data-driven decisions on use, occupancy and revenue
Flexible reports combine booking, occupancy and financial data. Teams filter by location, user group and period to assess use, occupancy and revenue and see where action is needed. Connected invoices, online payments, POS data and accounting support decisions on capacity, lettings and venue allocation.
Set up venues and conditions
Capacity, facilities, time slots and conditions are configured centrally for each venue. Requesters see available capacity and submit one-off, recurring or multi-day requests, optionally combining multiple venues and packages.
Apply permissions, rates and approvals
Permissions, internal or commercial rates and payment terms are linked to the appropriate user group or activity. A booking moves from provisional option, through reservation, to final confirmation, with information and approval steps where required.
Manage bookings and recurring use
One-off, recurring and multi-day bookings are managed in one schedule. Changes to numbers, times, venues, catering or accommodation are immediately available to requesters, planners and operational teams.
Organise facilities operations and automate building management
Catering, layouts, AV and facilities tasks are linked to the booking and translated into function sheets and daily schedules. Integrations with access control and building management systems such as Priva align access, climate control and heating with the booked venue and time.
Connect financial processing and systems
From proposal and deposit to final invoice, bookings, packages and additional spend are processed centrally. POS and accounting integrations align payments, revenue and invoices with the existing financial workflow. Reports combine financial data with occupancy and usage.
Aqqo grows with your educational organisation
Aqqo supports educational organisations as the number of locations, buildings and campuses grows.
The system adapts as your organisation changes. Even when the number of locations grows, lettings become more complex or local teams gain more responsibility, the process remains manageable. Central frameworks ensure consistency while each building manages its own venues and day-to-day operations.
Aqqo integrates with your existing technology landscape. Connections with accounting, POS systems, access control and building management link bookings to the rest of the organisation. Where relevant, hotel or accommodation administration can also be included in the workflow. This keeps planning, operations, communication and financial data connected as the organisation grows.
Discover what Aqqo can do for your educational institution
Curious how Aqqo can help you manage venues across your educational organisation clearly, efficiently and reliably? We would be happy to show you how the platform fits your day-to-day operations and facilities processes.
Discover what Aqqo can do for your educational institution
Curious how Aqqo can help you manage venues across your educational organisation clearly, efficiently and reliably? We would be happy to show you how the platform fits your day-to-day operations and facilities processes.