Meeting venues work with a wide range of enquiries: from short meetings and training days to multi-day conferences and business events. Customers expect a fast response, a professional proposal and flawless execution on location.
Aqqo supports meeting venues in managing the entire process. From enquiry and proposal to planning, catering and invoicing: everything comes together in one central system. This helps you respond faster, work more consistently and keep a clear overview of availability, revenue and service quality.
Managing meeting venues requires speed and overview
At meeting venues, enquiries often come in through different channels: website, email, phone, returning customers or intermediaries. At the same time, bookings increasingly consist of multiple components, such as room hire, catering, audiovisual equipment, packages, extra hours and additional services.
When sales, operations, and finance work with separate tools, follow-up takes a lot of time. Proposals are built manually, changes become scattered, and teams sometimes miss up-to-date information on the day itself. This increases the risk of errors and makes it harder to quickly convert enquiries into confirmed bookings.
Proven in practice
Aqqo is currently trusted by 3000+ locations
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What Aqqo delivers for meeting venues
Faster from enquiry to agreement
Enquiries come in centrally and can be followed up faster with professional proposals in your own branding. Digital approval helps you get clarity sooner and increases the chance of conversion.
More revenue from rooms, packages and extra services
Room hire, catering, technology, extra hours, and additional products are clearly linked to the right booking. This helps you make better use of commercial opportunities and prevents revenue from being missed.
Fewer errors in execution
All agreements from the booking form the basis for day programs, worklists and internal information. Changes are recorded centrally so sales, operations, catering and finance work with up-to-date data.
One process for sales, operations and finance
From proposal to invoice, everything runs through one central environment. Deposits, instalments, payments, and accounting integrations connect with the commercial process, without double entry.
Enquiries come in centrally
Enquiries come in through one central environment, possibly via an RFP widget on the website. Availability of rooms, spaces and resources is immediately visible in the Aqqo back office, so you can respond quickly and reliably.
Send professional proposals
Proposals are built based on the selected rooms, packages, catering, technology, and services. Everything is sent in your own branding and can be approved digitally.
Prepare planning and execution
After approval, a complete booking is created with a day program, room setup, products, numbers, and notes. Teams know what needs to happen and work with the same information.
Process extra spendings and changes
Changes, extra hours, additional catering or POS spendings are linked to the right booking. This keeps the administration up to date and prevents separate post-calculation.
Complete invoicing and reporting
Invoices, deposits, and instalments are processed automatically and linked to the accounting system. Reports provide insight into revenue, occupancy and performance per room, customer, or period.
Aqqo grows with your commercial operation
Aqqo supports both independent meeting venues and organizations with multiple locations, brands or concepts.
The system moves with the changes in your organization. Even when the number of enquiries grows or your offering becomes more complex, the process remains manageable. Think of parallel sessions, multi-day programs, different packages, catering requirements, technology, and additional services. This keeps meeting venue management future-proof and manageable.
Discover what Aqqo can do for you meeting venue
Curious how Aqqo can help you manage meeting rooms clearly, efficiently and optimally? We would be happy to show how the platform fits your commercial process and daily operation.
Discover what Aqqo can do for you meeting venue
Curious how Aqqo can help you manage meeting rooms clearly, efficiently and optimally? We would be happy to show how the platform fits your commercial process and daily operation.