Booking cancelled? Restore your booking in a few clicks

This Product Update highlights what's new in Aqqo. The updated Products Page combines products, day programs and discounts in one clear screen for fewer clicks and more control. Read more below or start using it in Aqqo today.

New: One Central Products Page

Aqqo introduces a redesigned Products Page within a booking, allowing you to manage products, day programs, and discounts from one clear, central screen.
This means: fewer clicks, better overview, and faster workflows.

• Products (New: Add manual products)
• Day Programs
• Discounts (New)

Open any non-invoiced booking and click on Products to access the new page.

New: Add Manual Products

In addition to catalog products, you can now easily add custom items or temporary offers. Everything is displayed correctly on quotes and invoices, including VAT handling. No more need for ‘dummy products’.

How it works:

1. Click Add Product → Manual Product
2. Fill in the fields → Save

Link Products to Program Items

Within day programs, you can now link products directly to a specific program line, such as a lunch, workshop or session.
This makes it easy to see which product belongs to which part of the event, providing more structure and clarity in complex bookings.

New: Apply Discounts Without Workarounds

Discounts no longer need to be added using ‘dummy products’.
Now you can apply discounts directly within the booking:

• On the total amount or per product
• As a fixed amount or percentage
• Automatically recalculated when changes are made

Faster, more accurate and instantly reflected on quotes and invoices.

In the past few weeks our team has rolled out a major upgrade to the print run sheet for bookings – and it’s now officially live. The new run sheet clearly shows products by programme line so you see at a glance which item is scheduled when. We’ve also added a dedicated section for products that apply to the entire booking, regardless of specific times.

Benefit

This new run sheet gives you an instant overview of the day’s flow. That makes preparation, planning, and on-site execution much more efficient.

What’s new in the run sheet?

A key part of this update is letting admins choose whether to include financial information on the run sheet. If you opt in, the sheet will show all booking-related amounts; if not, it won’t.

Key updates:

• New layout based on user feedback
• Dynamic fields depending on configurations and sub-bookings
  • Free fields are displayed
  • Booker’s email and phone number added
  • Internal and external memos visible on the run sheet
  • Room setup and participant count included
• Support for products and programmes
  • Products can appear outside the day programme
  • Programme lines show products with quantity, description, unit price, and total amount
• Financial info
  • Total booking amounts shown both excluding and including VAT
• New fields “Booked by” and “Payment method” added

Expanded print options

You can now generate the run sheet from multiple places in Aqqo, with flexible display settings.

From a booking:

1. Open the booking via the All bookings or Recent bookings page
2. Click Print booking
3. Choose whether to include financial info
4. Your run sheet is generated

From the dashboard:

1. Go to your dashboard
2. Select a specific day or week
3. Click the print icon
4. Choose one of:
   • Print day schedule
   • Print week schedule
   • Print month schedule
   • Run sheet per booking (day)
   • Run sheet per booking (week)
   • Print overview
5. Your run sheet is generated

These options make it easier to prepare your day or event week with the run sheet as your central overview.

Attach documents to users

You can now link documents directly to user profiles.

What you can do:

• Add contracts, terms, or other files to a user
• Keep documents stored with the user for use in future bookings
• Set this up right from the user’s page

Enjoy these new features in Aqqo and let us know how they help streamline your workflow!