Get hands-on with modules in Aqqo

In the past few weeks our team has rolled out a major upgrade to the print run sheet for bookings – and it’s now officially live. The new run sheet clearly shows products by programme line so you see at a glance which item is scheduled when. We’ve also added a dedicated section for products that apply to the entire booking, regardless of specific times.

Benefit

This new run sheet gives you an instant overview of the day’s flow. That makes preparation, planning, and on-site execution much more efficient.

What’s new in the run sheet?

A key part of this update is letting admins choose whether to include financial information on the run sheet. If you opt in, the sheet will show all booking-related amounts; if not, it won’t.

Key updates:

• New layout based on user feedback
• Dynamic fields depending on configurations and sub-bookings
  • Free fields are displayed
  • Booker’s email and phone number added
  • Internal and external memos visible on the run sheet
  • Room setup and participant count included
• Support for products and programmes
  • Products can appear outside the day programme
  • Programme lines show products with quantity, description, unit price, and total amount
• Financial info
  • Total booking amounts shown both excluding and including VAT
• New fields “Booked by” and “Payment method” added

Expanded print options

You can now generate the run sheet from multiple places in Aqqo, with flexible display settings.

From a booking:

1. Open the booking via the All bookings or Recent bookings page
2. Click Print booking
3. Choose whether to include financial info
4. Your run sheet is generated

From the dashboard:

1. Go to your dashboard
2. Select a specific day or week
3. Click the print icon
4. Choose one of:
   • Print day schedule
   • Print week schedule
   • Print month schedule
   • Run sheet per booking (day)
   • Run sheet per booking (week)
   • Print overview
5. Your run sheet is generated

These options make it easier to prepare your day or event week with the run sheet as your central overview.

Attach documents to users

You can now link documents directly to user profiles.

What you can do:

• Add contracts, terms, or other files to a user
• Keep documents stored with the user for use in future bookings
• Set this up right from the user’s page

Enjoy these new features in Aqqo and let us know how they help streamline your workflow!

Good news! Within Aqqo, it is now possible to modify products and daily programs for an entire series of bookings with just one click. Administrators can easily and efficiently make adjustments without having to edit each booking individually.

Copying Products for a Series of Bookings

1. In the menu, go to Bookings > All Bookings or Bookings > Recent Bookings. On this page, you will see an overview of all created or recent bookings.
2. On this page, you will see an overview of all created or recent bookings.
3. Select the series of bookings you want to modify by clicking the icon.
4. A new page will open with all details about the selected booking series.
5. Scroll down to see all individual bookings within the series.
6. Click Products on the first booking in the series from which you want to apply the change.
7. In the new window, make the desired changes and choose whether to:
   • Modify only the products for this specific booking.
   • Or modify all products for future repetitions of "Rental Object X" on [day] from [time] to [time].
8. Click Save at the bottom right of the window to apply the changes.

After completing these steps, the products have been successfully updated for the entire booking series. Note: All existing products for a modified series will be removed after saving.

Copying Daily Schedules for a Series of Bookings

Do you use daily schedules? You now also have the option to copy a daily schedule to future repetitions within a series.

1. In the menu, go to Bookings > All Bookings or Bookings > Recent Bookings.
2. On this page, you will see an overview of all created or recent bookings.
3. Select the series of bookings you want to modify by clicking the icon.
4. A new page will open with all details about the selected booking series.
5. Scroll down to see all individual bookings within the series.
6. Click Schedule on the first booking in the series from which you want to apply the change.
7. In the new window, make the desired changes and choose whether to:
   • Modify only the daily schedule for this specific booking.
   • Or modify all daily schedules for future repetitions of "Rental Object X" on [day] from [time] to [time].
8. Click Save at the bottom right of the window to apply the changes.

After completing these steps, the daily schedules have been successfully updated for the entire booking series. Note: All existing daily schedules for a modified series will be removed after saving.