Faster Booking Workflow with Aqqo’s Products Page

Accidentally cancelled a booking? No worries. In Aqqo you can easily restore it via 'Change status'. You won’t have to re-enter anything, and all linked details (like products and day programmes) are kept intact as long as they’re still available.

With the new 'Change status' option you can:

• Reactivate a booking
• Lose no data
• Save time

Note: Paid bookings can’t be restored for administrative reasons. Products must still exist in your environment.

Booking status overview

In the 'All bookings' view you now have quick filters so you don’t have to set up every filter manually. With one click you get exactly the overview you need.

Available quick filters

• Upcoming bookings
  Shows all future bookings.
• Recent bookings
  Shows the most recently created bookings.
• Pending requests
  Bookings created by users that aren’t confirmed yet.
• Pending options
  Bookings created by admins that are still on option.
• Custom filter
  Create your own filter (for example by date, status or location).

This feature is especially useful for commercial or event users who need a clear view of outstanding options at a glance.

In the past few weeks our team has rolled out a major upgrade to the print run sheet for bookings – and it’s now officially live. The new run sheet clearly shows products by programme line so you see at a glance which item is scheduled when. We’ve also added a dedicated section for products that apply to the entire booking, regardless of specific times.

Benefit

This new run sheet gives you an instant overview of the day’s flow. That makes preparation, planning, and on-site execution much more efficient.

What’s new in the run sheet?

A key part of this update is letting admins choose whether to include financial information on the run sheet. If you opt in, the sheet will show all booking-related amounts; if not, it won’t.

Key updates:

• New layout based on user feedback
• Dynamic fields depending on configurations and sub-bookings
  • Free fields are displayed
  • Booker’s email and phone number added
  • Internal and external memos visible on the run sheet
  • Room setup and participant count included
• Support for products and programmes
  • Products can appear outside the day programme
  • Programme lines show products with quantity, description, unit price, and total amount
• Financial info
  • Total booking amounts shown both excluding and including VAT
• New fields “Booked by” and “Payment method” added

Expanded print options

You can now generate the run sheet from multiple places in Aqqo, with flexible display settings.

From a booking:

1. Open the booking via the All bookings or Recent bookings page
2. Click Print booking
3. Choose whether to include financial info
4. Your run sheet is generated

From the dashboard:

1. Go to your dashboard
2. Select a specific day or week
3. Click the print icon
4. Choose one of:
   • Print day schedule
   • Print week schedule
   • Print month schedule
   • Run sheet per booking (day)
   • Run sheet per booking (week)
   • Print overview
5. Your run sheet is generated

These options make it easier to prepare your day or event week with the run sheet as your central overview.

Attach documents to users

You can now link documents directly to user profiles.

What you can do:

• Add contracts, terms, or other files to a user
• Keep documents stored with the user for use in future bookings
• Set this up right from the user’s page

Enjoy these new features in Aqqo and let us know how they help streamline your workflow!