Booking cancelled? Restore your booking in a few clicks

In the past few weeks our team has rolled out a major upgrade to the print run sheet for bookings – and it’s now officially live. The new run sheet clearly shows products by programme line so you see at a glance which item is scheduled when. We’ve also added a dedicated section for products that apply to the entire booking, regardless of specific times.

Benefit

This new run sheet gives you an instant overview of the day’s flow. That makes preparation, planning, and on-site execution much more efficient.

What’s new in the run sheet?

A key part of this update is letting admins choose whether to include financial information on the run sheet. If you opt in, the sheet will show all booking-related amounts; if not, it won’t.

Key updates:

• New layout based on user feedback
• Dynamic fields depending on configurations and sub-bookings
  • Free fields are displayed
  • Booker’s email and phone number added
  • Internal and external memos visible on the run sheet
  • Room setup and participant count included
• Support for products and programmes
  • Products can appear outside the day programme
  • Programme lines show products with quantity, description, unit price, and total amount
• Financial info
  • Total booking amounts shown both excluding and including VAT
• New fields “Booked by” and “Payment method” added

Expanded print options

You can now generate the run sheet from multiple places in Aqqo, with flexible display settings.

From a booking:

1. Open the booking via the All bookings or Recent bookings page
2. Click Print booking
3. Choose whether to include financial info
4. Your run sheet is generated

From the dashboard:

1. Go to your dashboard
2. Select a specific day or week
3. Click the print icon
4. Choose one of:
   • Print day schedule
   • Print week schedule
   • Print month schedule
   • Run sheet per booking (day)
   • Run sheet per booking (week)
   • Print overview
5. Your run sheet is generated

These options make it easier to prepare your day or event week with the run sheet as your central overview.

Attach documents to users

You can now link documents directly to user profiles.

What you can do:

• Add contracts, terms, or other files to a user
• Keep documents stored with the user for use in future bookings
• Set this up right from the user’s page

Enjoy these new features in Aqqo and let us know how they help streamline your workflow!

Take control with modules in Aqqo
In Aqqo we’ve introduced a new Modules feature that gives admins more control over which functions they use. On a clear overview page you see at a glance which modules are available in your environment, and if you have the right permissions you can enable or disable modules yourself.

What are Modules?
Modules are extendable components in Aqqo that contain specific functionality. Think extra settings like discount codes or custom fields for users or bookings.

Where to find Modules?

1. Go in the menu to Admin > Settings.
2. On this page you’ll see the modules you can manage.
3. By default we show these modules:

• Customer management
  Add custom fields to your user sign-up form. You choose:
  • the input type (such as dropdown menu or text field),
  • who can see or fill in the field,
  • whether the field is required.
    Example: a “Salutation” field with a dropdown menu (Mr/Ms/Mx).
• Booking management
  Add custom fields to your booking form. You set:
  • the input type,
  • who can see or fill in the field,
  • whether the field is required.
    Example: a “Dietary preferences” field with an open text box, optional.

4. Click Discover more modules to explore extra features, like discount codes, and activate any you want.

Who can manage what?

• Every admin has view rights and so sees which modules are available.
• Only admins with edit rights can activate or adjust modules.