New menu in the admin dashboard
The admin environment of Aqqo is the central hub where administrators maintain oversight and learn everything about our latest features via the knowledge base. We’ve released an update to further improve navigation (the menu), making it more user-friendly and giving it a modern look and feel.
What has changed in the admin environment?
The menu on the left side of the screen has been redesigned to be more compact and efficient. Everything you’re used to, but just a little better:
- The menu can now easily be collapsed by clicking Collapse. When collapsed, you can quickly expand it again using the expand icon (see the arcade for visual support).
- The gifts, knowledge base, and account settings have been moved from the bottom-left corner to the top-right corner. All these tools are now conveniently grouped under a single button.
Contact us
Do you have any questions about this feature or Aqqo in general? Feel free to contact us through our Contact form.
More clarity and control in your back office: new updates in Aqqo
This January, we’re introducing two improvements that make working in Aqqo even clearer and more reliable. With the new Task Management, you gain better control over actions and follow-ups within your team. At the same time, automatic document storage for bookings ensures full transparency around sent quotations and booking confirmations.
Together, these updates support one key goal: more peace of mind, clarity, and control in your back office.
New: Task Management in Aqqo
With the new Task Management feature, you can easily structure all actions related to customers and bookings. Tasks help you distribute work, safeguard follow-up, and ensure nothing is overlooked — even during busy periods.
What can you do with Task Management?
- Create tasks for yourself or another back-office user
- Link tasks to a customer or booking
- Clearly view open and completed tasks
- Edit, complete, or delete tasks
- Always see who needs to do what — and by when
Completed tasks are automatically archived, so your focus stays on what still needs attention.
Where can you find Tasks?
Tasks are available in three places:
1. Task overview
Via the bell icon in the top right corner, go to ‘Tasks’. Here you can see all open and completed tasks at a glance — for yourself and for others.
2. At customer level
On a customer’s page, you can immediately see which tasks are open or completed. From here, you can easily add a new task for that customer.
3. At booking level
Tasks are also visible at booking level, giving you direct insight into what still needs to be done for a specific reservation.
Quickly add a task
Using ‘Add new task’, you can create a task in just a few seconds, including a clear deadline. This keeps follow-up concrete and manageable.
New: automatic storage of quotations and booking confirmations
Since 25 November 2025, Aqqo automatically saves a copy of every sent quotation and booking confirmation. These documents can be found directly in the Documents tab of the relevant booking.
This gives you complete insight into what has been sent — including order, versions, and exact content.
Where can you find the documents?
- Open the booking
- Go to the Documents tab
- Here you’ll find all sent quotations and confirmations, sorted by date and time (most recent at the top)
Good to know
- Automatic storage applies from 25 November 2025 onwards
- Documents sent before this date are not stored retroactively
Do you send quotations manually?
If you download a quotation and send it outside of Aqqo, mark it via:
Send → Mark quotation as manually sent
Aqqo will then automatically ensure:
- correct send logging in the History tab
- storage of the quotation PDF in the Documents tab
Key benefits at a glance
- Complete history
- You can see exactly which quotations and confirmations were sent — including all versions and changes.
- Better control when changes are made
- All versions remain available, with no risk of documents being overwritten.
- Reliable proof
- Useful in case of questions or discussions afterwards: all sent versions are demonstrably available within the booking.
More overview, less noise
With Task Management and automatic document storage, we’re taking another step toward a back office that supports your work instead of distracting from it. Fewer loose to-do lists, less searching, and more control — for you and your team.
Contact us
Do you have any questions about this feature or Aqqo in general? Feel free to contact us through our Contact form.