Installations sportives

Sports Facilities

Municipal sports facilities with a wide variety of spaces and users: sports halls, gyms, swimming pools, artificial turf fields, gymnastics halls, and multipurpose rooms. Think of a mix of regular users (clubs, schools, sports providers) and occasional renters (residents, companies, tournaments). There is often a need for seasonal planning, seasonal contracts, online reservations for single hours, and monthly invoicing per customer or association. Multiple locations within the same municipality or operator are common—requiring central coordination and local operational management.

How Sports Facilities Use Aqqo

Sports facilities use Aqqo as the central back office for scheduling, rental, and financial handling. The rental team sets up the new season (block times, contracts, rates per customer group) and processes interim changes without spreadsheets. Clubs and schools book via the online portal based on pre-set rights and conditions, while residents reserve single hours with immediate online payment.

Planned activities automatically flow into Function Sheets and task lists for facility management, cleaning, and supervision. On-site, displays show the daily room schedule through Narrowcasting. Remote Access Control unlocks doors at the booked time slot, and integration with the building management system ensures that heating only runs when spaces are in use—energy-efficient and comfortable.

At the end of the month, Finance generates bulk invoices per club or school, including any POS spendings from the sports cafeteria. Everything synchronizes with the accounting system, and management gains real-time insights via Financial Reports or custom BI dashboards. Multi-location comes standard: one overview and uniform processes for all sports centers and gyms within the municipality.

Key Modules

• Seasonal Planning & Contracts – fixed hours per club/school, with exceptions and holidays.
• Online Booking Engine – self-service for one-off rentals and requested hours, with customer-group-specific rights and pricing.
• CRM & Customer Groups – municipal rates, sports tariffs, education; payment on account or direct online.
• Invoicing & Bulk Invoicing – monthly or quarterly invoices per contract/club, including discounts and packages.
• Online Payments – iDEAL, Bancontact, credit cards, SEPA; payment links for outstanding invoices.
• Accounting Software Integration – automatic synchronization of invoices, payments, and daily revenues.
• Narrowcasting – real-time room occupancy and routing on displays.
• Remote Access Control – access control based on confirmed bookings.
• Financial Reports & BI Integration – insights per location, room, customer group, and period.
• Multi-Location Support – centralized data and reporting per venue, room, product, and sales channel.

‍