Event Management Software
Manage your venue from first inquiry to final invoice in one platform. Less admin, more time to deliver an exceptional guest experience.
Take the next step in professional Event Management
Say goodbye to spreadsheets, email chains, and fragmented tools. Aqqo centralizes your event operations in one place. Whether you run an event venue, hotel, convention center, or meeting space, you can plan and manage every event from the same workspace.
Clients submit requests through your online booking portal and tailor their requirements, from AV to catering. Aqqo automatically links inquiries, spaces, function sheets, and communications, keeping you in control from inquiry to invoice.
Key features for event professionals
Branded online requests
Easily embed the online request module on your website and enable clients to submit requests 24/7. They can customize even the most complex inquiries, while you see real-time availability of rooms and equipment, preventing double bookings.
Function Sheets: always up to date
Create clear Function Sheets with agenda items, times, rooms, and catering or AV instructions. They are automatically generated from each booking and remain up to date, even with last-minute changes.
Multi-day function sheets
Plan multi-day events and automatically link the right rooms, products, and hotel or guest rooms to each day and time slot. Perfect for dynamic programs and changing setups in hotels and convention centers.
Run Sheets
Give kitchen staff, facilities teams, build crews, and runners focused run sheets that include activities, timings, spaces, and instructions. Pulled directly from Function Sheets, they are always up to date, role-specific, and both print- and tablet-friendly, ideal for single- and multi-day events.
Discounts
Apply discounts to a single line item, selected line items, or the entire booking. Get live calculations and alerts when a discount already exists. VAT and totals recalculate automatically, and discounts appear instantly in quotes, invoices, and Function Sheets. Role-based permissions let you control who can grant discounts.
Branded, one-click quotes & invoicing
Generate on-brand quotes and invoices with a single click. All booking details, Function Sheets, and extras flow through automatically. Accurate rates and taxes prevent errors.
Everything centralized, no duplicate work
One intuitive workspace for bookings, rooms, equipment, and status tracking. The result: faster planning, fewer tool switches, more oversight.
Automated emails & confirmations
Send branded emails for booking requests, changes, and confirmations. Place bookings on hold and approve via email before final confirmation.
Real-time insights into occupancy & revenue
Analyze occupancy and revenue by event, room, or segment. KPIs and reports support data-driven decisions and higher returns.
Who is Event Management for?
Whether you are organizing a meeting, planning a multi-day conference, or hosting a large-scale event, Aqqo scales effortlessly and keeps everything manageable.
Event Venues
Manage bookings, catering, AV, and invoicing all in one platform—ideal for event centers, theaters, and congress venues.
Hotels
Automate RFPs, planning and invoicing with PMS integration for smooth operations and perfect guest experience.
Meeting & Conference Venues
Handle bookings, proposals, catering and AV in one system, designed for business centers and training locations.
Works seamlessly with other Aqqo modules
Online Booking Engine
Digital proposals
Payment options
The benefits at a glance
Aqqo scales effortlessly while keeping everything manageable, whether you host a small meeting, a multi-day congress, or a large-scale event.
Centralized control
Manage everything from one platform.
Better collaboration
align teams around shared schedules and data
Full integration
Between booking, invoicing, and accounting modules.
Real-time insights
Into revenue, occupancy, and financials.
Professional communication
Branded quotes, invoices, and proposals.
Despite rapid growth, Aqqo remains grounded, valuing personal touch, flexibility, and solution-oriented approaches. Their openness to feedback aligns with Accres' 'best of breed' strategy.
Through constant improvement of the software and an outstanding support department, we've trusted Aqqo for years, and they have played a part in facilitating our growth!