Lugares de celebración

Event Venues

Professional event venues that handle daily requests, proposals, room scheduling, and execution: from single-day events with parallel sessions to multi-day conferences with changing setups, catering, and AV. Think of theaters, congress and event centers, exhibition halls, and hybrid venues with multiple halls and breakout rooms. Speed in sales, flawless operations on the event day, clear insights into occupancy and revenue, and often collaboration with catering, suppliers, and (optional) partner hotels are all key. Multi-location or multi-brand organizations are common and require central control with detailed insights per venue.

How Event Venues Use Aqqo

Event venues centralize the entire process from request to invoice with Aqqo. Requests come in via the online portal or directly into the back office; sales can generate a branded proposal in minutes and have it approved online. Once confirmed, a definitive booking is automatically created with day programs and Function Sheets per department (catering, technical, facilities).

On the event floor, Function Sheets provide clear instructions, and Narrowcasting displays sessions and wayfinding on screens. Extras from the bar or foyer are linked to the same client via POS integration and combined on a single invoice.

Finance automates deposits and installment payments with Online Payments and prepares bulk invoicing per event or client; everything synchronizes with the accounting system. Management uses Financial Reports or custom BI dashboards for insights. Multi-location support ensures one central source of truth with availability, rates, and reporting per venue or brand.

Key Modules

• Booking Management for Events – request/option/confirmed, parallel sessions, series, and multi-day planning.
• Digital Proposals (RFP) – branded proposals per venue/label, online approval, versions & conditions.
• Function Sheets & Task Lists – automatically generated from bookings; role-specific for kitchen, technical, and facility teams.
• CRM & Customer Groups – business terms, PO numbers, contract rates, and booking rights per customer type.
• Online Booking Engine – 24/7 branded requests; real-time availability and pricing logic.
• Products & Packages – AV, catering, staff, packages, and surcharges with transparent calculation.
• Discounts – product-level or booking-level discounts.
• Invoicing – one consolidated invoice for room rental, packages, and POS spendings; bulk invoicing.
• Online Payments – deposits, installments, and final settlement (iDEAL, Bancontact, cards, SEPA, Apple/Google Pay).
• Accounting Software Integration – automatic synchronization of invoices, payments, and daily revenues.
• POS Integration – bar/banqueting revenue linked to the event booking and invoice.
• Narrowcasting – live programs, speakers, and wayfinding on displays.
• Financial Reports & BI Integration – insights per event, room, customer group, brand, and period.
• Multi-Location Support – centralized data and reporting per venue, room, product, and sales channel.