Less Manual Work. More Control. Meeting venues within municipalities and (social) organisations deal daily with a variety of reservations, from internal meetings to sessions for external users.
Aqqo supports meeting venues in managing this entire process in one central system. This brings calm to day-to-day operations, reduces manual work and increases consistency in service delivery.
The Complexity of Managing Meeting Spaces
Meeting venues are often managed using a combination of email, Excel and separate systems. Reservations come in through multiple channels, regular users have recurring bookings and changes occur frequently. Without central oversight, this quickly becomes time-consuming. Management soon depends on individual employees, and agreements become less consistent — especially when managing multiple rooms or locations.
Bewezen in de praktijk
Aqqo wordt op dit moment vertrouwd door 2500+ locaties
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What Aqqo Enables for Your Organisation
Centralised Control Over Reservations and Spaces
All reservations, spaces and users are brought together in one central environment. This prevents fragmented lists and ad-hoc solutions and ensures a clear overview of daily planning.
Reduce Manual Work and Operational Dependency
Recurring reservations, regular users and fixed arrangements are easily managed. This reduces manual work and makes the process less dependent on individual staff members.
Clear Communication and Structured Agreements
Available time slots are clearly visible, and agreements are documented. This prevents misunderstandings and ensures that both managers and users know exactly what to expect.
Scalable Management Across Rooms and Locations
Aqqo supports organisations with multiple meeting rooms or venues. Management and reporting remain clear and consistent, even as the number of rooms or users increases.
Centralised Reservation Management
Reservations are entered into one central environment. Whether it concerns internal meetings, recurring sessions or requests from external users, room availability is instantly visible and double bookings are avoided.
Real-Time Planning and Usage Visibility
Reservations are automatically recorded per room, time and user. This provides insight into room usage and makes it easy to manage changes or recurring bookings.
Operational Alignment Across Teams
All involved teams work with the same up-to-date information. Managers, reception and facility staff always know which spaces are in use and what has been agreed.
Integrated Financial Processing and Reporting
Invoices, deposits and internal recharges are processed clearly and linked to the accounting system. Reports provide insight into usage and costs per room or location.
Built to Scale With Your Organisation
Aqqo is used by both smaller meeting venues and larger organisations with multiple rooms or locations. The system adapts to changes in usage, structure or occupancy without adding complexity. New rooms or locations can easily be added while maintaining central oversight and clear agreements. This keeps the management of meeting venues future-proof and easy to maintain.
Download our factsheet
Curious how Aqqo can help you manage your meeting spaces clearly and reliably? We would be happy to show you how the system fits your organisation’s way of working.
Ready to streamline your meeting venue management?
Curious how Aqqo can help you manage your meeting spaces clearly and reliably? We would be happy to show you how the system fits your organisation’s way of working.
Fully Connected to Your Workflow
The Online Booking Engine integrates seamlessly with other Aqqo modules:
Online Booking Engine
Payment options
