Less administration. More overview in sales, planning and invoicing. Event venues deal with diverse inquiries, tight schedules, and high client expectations daily. The event process is often complex and prone to error, especially when sales, operations, and finance use different tools.
Aqqo supports event venues by managing the entire event process in one central system. From inquiry and proposal to planning, execution, and invoicing. This allows you to work faster and more consistently, prevent errors, and maintain control over occupancy, revenue, and execution, even during growth or across multiple locations.
Complex Event Management Demands Overview
Event venues handle high levels of complexity. Inquiries arrive through various channels, events often span multiple days or simultaneous programs, and last-minute changes are the rule rather than the exception. Meanwhile, proposals must be sent quickly, operations must run flawlessly, and financial processing must be accurate. When information is scattered across email, Excel, and separate systems, it wastes time, increases error risks, and lacks overview.
Bewezen in de praktijk
Aqqo wordt op dit moment vertrouwd door 2500+ locaties
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What Aqqo delivers for Event Venues
Faster from inquiry to approval
Aqqo accelerates the entire sales process. Inquiries arrive centrally, proposals are automatically generated in your own brand identity and approved digitally. This shortens the turnaround time and increases the chance of a quick confirmation.
Fewer errors, more peace of mind in operations
All information from the booking forms the basis for daily programs and scripts. These stay automatically up-to-date, even with last-minute changes. This way, every team works with the same information, and you prevent miscommunication between sales, operations, and suppliers on the day of the event.
One system for sales, operations, and finance
From proposal to invoice: everything runs through one central environment. Invoices, down payments, and installments are processed automatically and linked to your accounting. This reduces manual work and ensures overview and consistency.
Ready for growth and complexity
Aqqo supports both individual locations and organizations with multiple venues or brands. Whether it involves multi-day events, parallel sessions, or growth to multiple locations: the system scales with you without extra complexity.
Central Inquiries
Requests arrive through your website or directly in the back office. Availability of rooms, spaces and resources is shown in real time. This prevents double bookings and enables quick responses.
Fast, professional proposals
Proposals are automatically generated in your own house style, including programme components, products and rates. Digital approval speeds up the decision-making process.
Organized planning and Function Sheets
Once confirmed, a definitive booking is automatically created, with daily programmes and Function Sheets per department. Any changes are updated immediately, ensuring all teams work with accurate and current information.
Execution and additional revenue
During the event, all information stays connected. Additional spending, such as bar or catering sales, is automatically linked to the correct booking.
Invoicing and reporting
Invoices, deposits and payment terms are automatically processed and synchronised with the accounting system. Reports provide insights into revenue, margins and occupancy per event or location.
Aqqo grows with you
Aqqo is used by both independent event venues and organizations with multiple locations or brands. The platform supports complex event structures, such as multi-day programs and coordination between multiple rooms and teams, without losing the overview. You can easily add new brands or locations while central management and reporting are maintained. This keeps the event process manageable, even as your organization grows.
Download our factsheet
Curious how Aqqo can support your event process? We would love to show you how the platform fits your way of working and grows with your organization.
Discover what Aqqo can do for your event venue
Curious how Aqqo can support your event process? We would love to show you how the platform fits your way of working and grows with your organization.
Fully Connected to Your Workflow
The Online Booking Engine integrates seamlessly with other Aqqo modules:
Online Booking Engine
Payment options
